Conference Planning and Management.
Premier Conference Planning. Unleashing Excellence.
Planning and Executing Your Conference
The difference between an ordinary conference and a transformative experience often rests on the choice of your PCO, Professional Conference Organiser.
Events Mate are a certified professional conference organiser with the PCOA, Professional Conference Organisers Association the leading body representing Professional Conference Organisers and event managers in Australia and New Zealand.
From the very first introductory phone call, you will quickly learn the Events Mate difference. Your dedicated professional conference organiser will ensure your event is not just successful but memorable. With the support of our award-winning team and cutting edge approach, we're here to deliver a conference beyond your expectations.
Our Professional Conference Organisers
At Events Mate, we understand the intricacies of planning and executing high-calibre conferences. Your conference organiser will cover every aspect of event management, from venue selection to the final applause, ensuring a seamless experience for your hosts and attendees.
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Our expert team specialises in securing top notch venues and hotels that perfectly suit the requirements of your event. From negotiating contracts and coordinating logistics to ensuring a comfortable and seamless experience for attendees, we handle every aspect of venue and hotel management with precision and care.
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Maximise the success of your event with our comprehensive sponsorship support. We identify and approach potential sponsors, create compelling sponsorship packages, and manage the fulfilment of sponsorship benefits, ensuring that both sponsors and your event receive maximum value and exposure.
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Streamline the registration process with our efficient registration management solutions. We offer a user friendly online registration system, handle attendee inquiries, manage ticketing and payment processing, and provide on site registration support, guaranteeing a smooth and hassle free registration experience.
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Leave the logistics to us! Our skilled team meticulously plans and executes every aspect of your event's logistics, including transportation, equipment setup, and overall on-site management. This attention to detail ensures a seamless and successful event from start to finish.
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Crafting a captivating event program and securing engaging speakers is our forte. We curate diverse and thought provoking content, manage speaker logistics, and ensure smooth program execution, keeping attendees engaged and inspired throughout your event.
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Volunteers play a vital role in any successful event. Our agency takes care of recruiting, training, and managing volunteers to ensure they are well prepared and motivated to contribute effectively, creating a positive and supportive atmosphere for attendees and organisers alike.
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When it comes to technical aspects, we've got you covered. Our skilled team handles audiovisual setups, stage design, lighting, and overall technical production to deliver impactful and visually stunning experiences for your event attendees.
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Build anticipation and attract the right audience with our strategic marketing and PR campaigns. From crafting compelling messaging to managing social media, email marketing, and media relations, we ensure your event receives the attention it deserves.
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Stay on top of your event's financials with our efficient financial management services. Our team handles budgeting, expense tracking, and financial reporting, providing you with a clear picture of your event's financial health.
The easiest way to plan your next conference!
What We Can Organise For Your Next Conference
Planning & Logistics
Venue Sourcing Services
Contract Negotiation To Save You Money
Catering Services
Audio Visual Expertise
Website Production
Online Registration Management
Online Abstract Submission & Management
Poster Exhibition Management
Event Promotion & Marketing
Program Management
Networking Events
Financial Management
Speaker & Program Assistance
Sponsorship & Exhibition Sales & Management
Administration Of Committees, Speakers & Delegates
Name Badges
Printing Of Flyers & Programs
Accommodation Sourcing & Management
Organise Transfers
Event Security
Attendance Certificates
Pre-Event Registration
Onsite Registration
Onsite Management
Gala Dinners & Receptions
International Events
Why Choose Events Mate?
Choosing Events Mate means partnering with a team that's dedicated to sucess. Our award winning approach combines the best of physical and digital event elements, creating engaging and immersive experiences for your audience. Partnering with a conference company means we'll preempt any unforeseen challenges with a strategy to overcome them in the unlikely event they occur. With Events Mate, you're not just hosting a successful conference, you're setting a new standard in corporate events.
Award-Winning Team
Our accolades speak to our commitment to excellence in event planning and execution.
Innovative Experiences
We pride ourselves on blending physical and digital elements to create unique and memorable conferences.
Bespoke Solutions
Every business is different, and so is every event. At Events Mate, we offer customised solutions that reflect your brand's identity and meet your specific objectives.
Partner with Event Mate’s Conference Planning Team
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We understand that every conference is unique. We take the time to listen to your specific needs, objectives, and budget constraints, and then craft a customised plan that aligns with your vision.
Our tailored solutions ensure your conference reflects your brand and goals perfectly.
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Organising a conference involves countless details and demands substantial time and resources.
By partnering with us, you can focus on your core business activities while we handle all aspects of conference planning, execution, and management.
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With our extensive experience in the industry, we bring valuable expertise to the table.
Our team has planned and managed numerous conferences, allowing us to anticipate challenges, mitigate risks, and implement best practices that guarantee a flawless event.
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Over the years, we've built strong relationships with reputable vendors, venues, and service providers.
Leveraging our network, we secure the best resources at competitive prices, ensuring exceptional quality for your conference without exceeding your budget.
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We prioritise attendee satisfaction, and our meticulous planning translates into a seamless and enjoyable experience for all participants.
From smooth registration and on-site support to engaging content and interactive sessions, we ensure your attendees leave with a positive impression.
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Our agency stays up to date with the latest trends and technologies in the conference industry. We leverage innovative solutions to enhance engagement, interactivity, and networking opportunities, keeping your conference at the forefront of advancements.
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Planning a conference can be overwhelming, but with our team by your side, the process becomes stress free.
From logistics and marketing to program development and financial management, we take care of it all, allowing you to enjoy a worry free journey to a successful event.
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Unexpected challenges can arise during any event. Our experienced team is well prepared to handle any unforeseen circumstances with swift and effective crisis management, ensuring minimal disruptions and maintaining the integrity of your conference.
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We understand that your conference is an investment.
By optimising every aspect of your event, from sponsorships to attendee experience, we ensure that you receive maximum return on investment through increased brand visibility, new business opportunities, and valuable connections.
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Our commitment to excellence doesn't end with the event itself. After the conference, we conduct a comprehensive post event analysis to assess its success and gather valuable insights for future improvements, ensuring that each subsequent event is even more remarkable.
Experiences That Elevate Business Events
Dining & Catering
Events Mate can take your conference dining experiences to new heights, collaborating with Australia's elite chefs to serve gourmet cuisine that's sure to impress your guests. Our commitment to quality, service and innovation means every dish complements the unique theme and ambiance of your event, ensuring a memorable dining experience that elevates your conference above the rest.
Entertainment
From immersive lighting designs to advanced sound systems, to create an engaging atmosphere for every attendee. Our access to top-tier performers and speakers ensures that each conference or business event we manage is not only informative but also entertaining, providing a balanced blend of enlightenment and excitement. With Events Mate, technology and performances work hand in hand to transform your conference into a standout event.
We’ll Find You The Perfect Conference Venue
Our extensive network and ability to negotiate exclusive spaces unavailable to the public mean your conference organiser can secure the most sought after conference venues. Tailored perfectly to your event's size, style, and specific requirements.
What our clients say
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Hayley Mills | Smartways Logistics, 20 Year Anniversary Conference
We are incredibly grateful to Events Mate for their invaluable assistance in coordinating and organising our company's 20th-anniversary conference and celebrations.
Thanks to their expertise, our anniversary event was a resounding success, leaving a lasting impression on all who attended.
We cannot thank Events Mate enough for their outstanding support and would highly recommend their services to anyone in need of event planning assistance!
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Nazrina Khursid | ABPMP Australia Conference 2024
I wanted to say a big thank you on behalf of the committee for all your help and hard work.
The event went smoothly - and everyone was very pleased at the end of the day.
Thanks again so much for all you hard work.
Frequently Asked Questions (FAQs)
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Our professional conference organisers are award-winning, offering innovative event solutions, and personalised approach, ensuring your conference is not just an event, but an unforgettable experience.
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Our extensive network of conference venues and seasoned negotiation skills allow us to secure the best venues at competitive prices, tailored to your event's specific needs and budget.
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Absolutely. Whether it's a small corporate gathering or a large-scale industry conference, our team is equipped to manage events of any scale, ensuring the same level of attention to detail and execution excellence.
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From motivational speakers and industry experts to entertainers and performers, our wide network allows us to source the perfect fit for your event's theme and audience.
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Our conference organisers utilise the latest technology to enhance attendee engagement, from virtual reality experiences to live streaming and interactive apps, ensuring a modern and engaging conference.