Event Venue Sourcing
Find the Perfect Conference Venue with Our FREE Booking Service.
Why We Are The Best Choice For Your Conference & Event Venue Sourcing Needs
We go beyond simply sourcing and booking venues for conferences and events.
Because we are accredited Professional Conference Organisers our team has extensive first-hand experience working closely with venues across Australia and beyond.
This means we don't rely on sales pitches; we have an in-depth understanding of the teams, operations, and capabilities of each venue we work with.
This insider knowledge allows us to accurately assess factors such as:
Responsiveness and efficiency of venue staff
Professionalism and quality of service
Capabilities and limitations of on-site facilities and AV equipment
By immersing ourselves in the event planning process at endless venues for months at a time, we gain invaluable insights that gives us industry leading insights to make informed recommendations tailored to your specific event needs.
The easiest way to find your next venue!
How Does It Work? Four Easy Steps!
Submit Your Requirements
Provide us with the details of your event, including the type, size, location, and any specific needs or preferences you have.
We Research and Curate
Our team will search for and compile a list of venues that match your criteria, ensuring they meet all your requirements.
Receive Personalised Recommendations
Review the tailored list of venue options we send you, complete with detailed information and photos to help you make an informed decision.
Choose Your Venue
Choose from one of our recommended venues, and we’ll do the hard work for you – making the process of organising your event easier than ever before.
The easiest way to find your next venue!
Why Venues Pay Us for Bookings
Venues pay us because we bring them business: clients in search of spaces to stay and host their events. Through our service, a venue can boost bookings and occupancy, attracting a steady stream of high-grade, pre-qualified clients who will fill the venue fast and efficiently – without the necessity for all the embellishment or marketing campaigns that a venue might otherwise have to mount. And all of this supports our key selling point: That our service is free to you, our clients.
By free, we mean there is no fee! FREE. Contact our team
Get Your Perfect Venue with Events Mate
If you are an organiser looking for your event venue in Australia or abroad, fill in the short form so we can start providing you with a FREE venue finding service.
Our team is ready to work with you insightfully as we do not represent a hotel group or a tourism office. We thoroughly research and compare our findings so that your request is matched to the right location, venue and success!
Need help with organising a conference, off-site meeting, client event, Christmas party, gala dinner, or any other business event? We're at your service.
What We Do For You
Planning a conference is a challenge - getting the venue right can help to ensure that it goes off without a hitch. Which is where we come in.
Events Mate, one of Australia’s leading venue finding agencies, finds venues for all types of corporate events, from large-scale conferences to product launches to incentive programs. That means we can save you the time and hassle of searching the most suitable accommodations for your upcoming corporate event, no matter where in the world it is and how small or large it needs to be. From a boardroom for a small corporate lunch to 1,000 bedrooms for a large conference, we will do all the legwork for you.
We review from the brief, zero in on the details and match it to the goals and context of your event and then apply our local expertise and connections to find you the perfect venue, one that will provide the correct environment for your event. We reach out to venues to confirm availability and obtain proposals while updating you on progress. We utilise our market knowledge to ensure the best rates and to put forward detailed proposals to better inform you so that you’re only contacting the one source as opposed to chasing 10 venue sales reps for replies. We offer independent, impartial advice on available venues and will organise site visits as needed.
Regardless of location – Australia or abroad – a quick phone call or email to a dedicated team member at Events Mate will get the ball rolling. So, supply us with a brief, and then within 24-48 hours your dedicated account manager at Events Mate will provide a consolidated proposal of available and appropriate venues that meet your brief and budget. Once a venue has been accepted, our team will proceed to complete the contract paperwork and notify non-confirmed venues to lift any holds.
You are in full control of the booking process, from selecting a location to completing your event. All contracts and billing processes occur directly between you and the venue, allowing you complete control of your event.
Please contact us for more information.
The easiest way to find your next venue!
What our clients say
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“From start to finish, everything was executed seamlessly… Looking forward to working together again in the near future.”
LAURUS EDUCATION, Company Milestone Celebration
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I wanted to say a big thank you on behalf of the committee for all your help and hard work.
The event went smoothly - and everyone was very pleased at the end of the day.
Thanks again so much for all you hard work.
ABPMP Australia Conference 2024
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We are incredibly grateful to Events Mate for their invaluable assistance in coordinating and organising our company's 20th-anniversary conference and celebrations.
Thanks to their expertise, our anniversary event was a resounding success, leaving a lasting impression on all who attended.
We cannot thank Events Mate enough for their outstanding support and would highly recommend their services to anyone in need of event planning assistance!
Smartways Logistics, 20 Year Anniversary Conference
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Thank you so much for assisting in creating such an awesome event!
We’ve had incredible feedback from so many people.
You and your team went above and beyond to ensure our official launch event was a hit. From conceptualising the theme to coordinating logistics, your professionalism and dedication were evident every step of the way.
We will highly recommend you to anyone seeking an event planning and look forward to working together more.
RAYGEN, Grand Opening of $27M Solar Farm
FAQs: Your Conference Event Venue Sourcing Questions Answered
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You tell us about your event. We search and find you different venues based on your needs. We supply you with the proposals, check the availability dates, request proposals from venues and negotiate the rates on your behalf. Finally, we provide you with detailed proposals for you to make the final decision.
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We are paid a marketing commission by the venues we refer business to. We offer this service free to our customers because we are compensated by the venue if the lead becomes a booking.
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Yes. We will be happy to provide any additional information you require to assist us in identifying the perfect venue for your company event in Australia or overseas.
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It depends on the complexity of your brief and how quickly the venues respond to your requests. Generally speaking, expect the names of venue possibilities and the proposals to take a few days to a week.
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We can help you however we possibly can, from arranging a conference, exhibition or meeting off-site, to helping you organise a client event, Christmas party, gala dinner and other business events. Whatever the type of event, we can help.
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To begin with, we need a description of the event scenario: the event type, the number of participants, the location of the event, event dates, budget, etc. The more details you tell us, the more precisely the search will be tuned for you.